JOB SUMMARY:
The incumbent is required to coordinate projects by ensuring that all the goals and objectives of the projects are accomplished within the prescribed timelines and budget. Duties include liaising directly with Ministries and related departments and stakeholders to support and direct implementation of project plans, budget and schedules; facilitating project teams; monitoring project scope, risks and issues; and reporting on project activities to management and other stakeholders.
REPORTS TO: Project Manager
SUPERVISION GIVEN TO: Project Team
DUTIES AND RESPONSIBILITIES:
- Coordinates the implementation of project plans/proposals as directed by the Project Manager. This includes:
- Holding meetings with stakeholders to obtain information on business requirements;
- Determining the scope and deliverables of the project;
- Identifying the work activities required for successful project completion;
- Establishing schedules;
- Preparing budgetary and staffing plans;
- Identifying and assessing risks and issues.
- Monitors and manages project expenditure to ensure project is completed within budget; applies for release of funds as required;
- Manages project schedule to ensure timely completion of the project and milestones;
- Reports on changes to project scope, cost, schedule, and quality; ensures that all changes are documented and approved.
- Responds to project risks and issues; recommends and implements solutions.
- Convenes meeting on project matters with project staff, contractors/consultants and other stakeholders.
- Performs related work as may be required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of project management principles, practices, techniques and procedures.
- Knowledge of principles, practices and techniques of Strategic Management, Project Cycle management.
- Knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.
- Knowledge of the government financial rules, regulations and procedures pertinent to programme/project management especially the Public Sector Investment Programme (PSIP).
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of project management software.
- Skill in programme/project planning and implementation.
- Ability to use the internet for research purposes.
- Ability to use e-Government technology platforms.
- Ability to analyse and evaluate projects and to devise effective methods of evaluation.
- Ability to lead and manage small to medium sized projects, including project team.
- Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.
- Ability to conduct research into programme/project related issues.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.
MINIMUM EXPERIENCE AND TRAINING:
- Minimum of two (2) years’ experience in project management.
- Training as evidenced by the possession of a recognised University degree in Project Management, Engineering, Information Technology, Management or the Social Sciences, with courses in Project Management, Financial Management, Project Quality or a related area.